We respect, first and foremost, the individuality and dignity of each child. Equally important, we take into account each student's unique skills and learning style. Our admissions process is designed to be informative for parent while providing the information necessary to determine if the child should be placed at ACE.
The initial referral is the first step in discovering whether ACE is the proper fit for a child. To initiate a referral, parents and/or school systems must contact ACE either by telephone or mail and express their interest in having their child admitted. Preliminary information about the child is collected as part of an initial screening. In addition, parents are informed about ACE philosophy, treatment approach and educational services. At this point, either the parents or ACE may decide not to continue.
If it is determined that a child is a possible candidate, the parent and/or school system is then required to provide a Student Information Packet including a completed ACE Application. This information will be reviewed by the Admissions Department. Student Information Packets must contain:
- A current IEP
- The most recent IEP progress report
- Copies of most recent assessments (medical, communication,psychological)
- Diagnostic report
- Diagnostic report
Immunization record & last physical
In certain cases, ACE may also require an OT/PT Assessment and, for any child receiving behavioural medications, a medication history from the prescribing psychiatrist.
If, after review of the Student Information Packet and ACE Application, it is determined that the child might be a potential candidate, an appointment will be made for an intake assessment with the family and/or referral source. Both parents, regardless of marital status, are required to attend the intake appointment. Exceptional circumstances preventing a parent from attending may be discussed on an individual basis.
Typically, intake screenings are scheduled for one to two hours and take place at ACE. During the assessment, ACE staff evaluates the child while the parents meet with a member of the Admissions Department. The educational, leisure, recreational, vocational and behavioural services available to all students are discussed. In addition, the consultative model of speech/language, OT and PT services, ACE's use of Applied Behavior Analysis and other specific school policies are outlined. Parents are also offered the opportunity to meet with ACE's Director and staff.
After reviewing all information collected during the Initial Referral and Intake Screening, a recommendation to accept or decline a candidate for admission is made to admissions board. We understand that parents and/or referral sources may be anxious to receive word of a final admission decision and, therefore, ACE makes every effort to provide both verbal and written notification as soon as possible. In some cases though, it may take up to three to six weeks before the final decision is made and notification is delivered.
Student admission is based on available placement into what has been determined to be the child's most appropriate group at the school, not on any numerical standing on the list of potential candidates.